Job Overview

Join our vibrant team as a Junior Merchandising Administration Assistant, where you will support the team by providing administrative support and contributing to the merchandise process. You will support the team in driving the performance against sales and margin targets, maximising in-season opportunities and affecting future inventory.

Core Responsibilities

• Ensuring meticulous maintenance and timely updates of all essential records, files, and databases.

• Thoroughly validating order confirmations vis-à-vis invoices and orders, ensuring precision and alignment

• Exercising precision in scrutinising supplier order confirmation particulars to guarantee accuracy

• Providing adept support to the procurement team in swiftly resolving any supplier-related inquiries or concerns

• Orchestrating seamless coordination between the procurement and finance units to impeccably meet supplier-imposed deadlines

• Overseeing and orchestrating multifaceted responsibilities related to shipments and the intricacies of logistical processes

• Spearheading the management of return-to-vendor requests (RTVs), facilitating transparent and efficient communication with suppliers

• Collaborating diligently with both suppliers and Al Tayer Logistics to meticulously synchronise shipments for punctual deliveries

• Engaging effectively with freight forwarders to meticulously track incoming shipments of relevance and diligently pursuing supplier invoice matters

• Sharing comprehensive inbound information with the warehouse team, strategically employing a Drag & Drop approach to optimize efficiency

• Acquiring advanced intelligence on upcoming shipments, subsequently liaising with internal stakeholders to address raised purchase orders, and strategically establishing appointments in either the Warehouse Management System (WMS) or the Enterprise Content Management (ECM) platform

• Compiling and presenting supplier compliance reports concerning deviations in physical receipts versus invoices and instances of stock damage during shipment, and adeptly procuring credit notes from suppliers

• Curating and maintaining a comprehensive repository of warehouse documentation, encompassing contracts, orders, invoices, fulfilment records, and delivery details

• Managing the intricacies of handling short and excess units, with a keen eye on meticulously following up on associated credit note processes

Skills and Qualifications

• Bachelor’s degree in Business, Supply Chain, or a related field.

• 1-2 years of experience in an administrative or merchandising role, preferably within the retail sector.

• Excellent communication, organizational and problem-solving skills

• Aptitude to function within deadlines, while working both independently and as part of a team

• Ability to work independently and proactively, with excellent attention to detail

• Ability to multitask and work in a fast-paced environment.

• Proficiency in Microsoft Office, especially Excel.

What We Offer

• Dynamic and collaborative workplace culture.

• Opportunities for professional development and career growth.

• Competitive salary and comprehensive employee benefits.

• Employee discounts and access to exclusive product promotions.

Ready to make an impact in our Planning Team? Apply now!